Not Important but Urgent Tasks (Quadrant 3) – these tasks are ones that will prevent you from achieving your aims. Such tasks include planning, prevention and relationship building. You should aim to invest the majority of your time on this quadrant. They are not urgent because you have enough allocated time to get them completed, but they are essential to the success of the personal or professional goal. Important but Not Urgent Tasks (Quadrant 2) – these tasks are the ones that will help you to achieve your aims and ensure important work gets done. Such tasks include crises, due deadlines on a project and health emergencies. The aim is to try and avoid tasks from being in this box on the grid. These tasks have suddenly become ‘urgent’ and now cannot be completed at leisure. Important and Urgent Tasks (Quadrant 1) – these are the tasks you cannot avoid and must get done, often at the last minute and to a tight deadline because you have put them to one side due to poor time management. This will help you re-order tasks and delegate tasks to others in order to improve your time management skills. Write down all of your daily or weekly tasks and then have a go at placing them in the grid according to the 4 categories. To use the Time Management Matrix, download the table below and then write each of your tasks in an area of the grid depending on how you would classify their urgency and importance. The aim is to re-evaluate tasks that need to be done and free up time to focus on priorities. Stephen Covey’s Time Management Matrix is simply a grid that classifies your tasks into 4 categories:
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